Are you planning a corporate event in London? The best corporate event planners are worth their pay in many ways — experienced corporate event planners are excellent at managing time, organising resources, communicating across teams, and planning a corporate event that guests will absolutely love. From multi-day conferences and seminars to networking events and receptions, partnering with a London corporate event planner will help to maximise the effectiveness of your next event.
However, nationally, the average cost for corporate party planning services ranges between £390 and £540 per hour. Depending on the size and complexity of your event, corporate event planning can quickly break the bank. Fortunately, there are a few expert steps you can follow to find a corporate event planner that exceeds your expectations and doesn't cost an arm and a leg.
How to Find an Experienced Event Planner in London
Let's face it — if you're like most corporate event hosts, spending thousands of pounds on corporate event planning just isn't feasible. Follow these simple steps to find a great event planner in London.
1. Outline Event Goals and Objectives
Start by outlining your corporate event goals and objectives. When a corporate event planner has a clear understanding of your event aspirations, he or she can gather the appropriate resources, establish clear timelines, and thus, provide an accurate budget well in advance of the event. Additionally, a well-documented corporate event roadmap reduces the chances of unforeseen corporate event planning expenses such as extra tables, linens, or hors d'oeuvres.
Think about it this way — the less time the event planner needs to spend gathering all the event details, the more time he or she can spend on execution. This will result in a more affordable and organised corporate event. Moreover, the most experienced corporate event planners always prioritise events that are well-organised over events that are destined to fall off the rails.
2. Ask for Referrals
Secondly, ask for corporate event planner referrals. There's a good chance that some of your colleagues and friends have hosted a few events. There's an even stronger likelihood that your colleagues and friends partnered with experienced corporate event planners to see the event through to success. When seeking corporate event planner referrals, ask your friends and colleagues the following questions:
- What type of event did you and the corporate event planner host?
- How did the corporate event planner meet or exceed your expectations?
- How did the corporate event planner structure his or her fees?
3. Interview Applicants
Next, create a short list of go-to corporate event planners and start the interview process. Give the event planner all the details — timeline, budget, location, etc. What kind of experience does he or she have hosting an event like yours? The event planner that is most eager to learn about your event will stand out from the rest. Try to prioritise the corporate event planners that offer a transparent pricing structure. This will help you to quickly find an event planner that aligns with your budget.
4. Make Your Selection
Finally, after you've completed your interviews, select an event planner that aligns with your unique mission and budget. During this process, be sure to follow-up and maintain clear communication. Once the work has begun, don't force the event planner to make major decisions without your input. This kind of close collaboration helps to ensure that the event is being organised effectively and that the budget is being allocated appropriately.
Maximise Your Corporate Event Effectiveness at RocketSpace
The most successful corporate event hosts and planners favour event venues that align with their unique goals and objectives. For this reason, many of the city's most popular and results-driven corporate events are held at RocketSpace. Here, event hosts and planners have access to six diverse event spaces.
Once a cash holding depot, RocketSpace has been stripped back to the original concrete frame and brickwork. The Theatre is the main event space, accommodating up to 120 guests with bleacher-style seating, expansive video wall, and full audio-visual support. Adjacent to The Theatre is The Gravity Bar and Cafe, as well as two overhanging meeting pods perched on the mezzanine level. Additionally, during warmer months, the green outdoor space is ideal for summer parties and private product launches. The corporate event opportunities are virtually limitless!
